If you’re planning a kids party, things can quickly turn into last-minute lists, forgotten items, and way too many tabs open. That’s why I’ve created a simple Kids Party Planner in Google Sheets that keeps everything in one place — from guest numbers and food planning through to shopping, tasks, and budget.
It’s designed to be clear and easy to use. Instead of juggling separate notes and lists, you get a simple dashboard that shows what’s done, what’s left, and what still needs to be organised.
Features
It includes:
- Progress Dashboard & Overview – See how far through your planning you are at a glance
- Party Theme & Ideas Section – Keep your theme, colours, and inspiration in one place
- Guest List & RSVP Tracker – Track invited guests, confirmations, and notes
- Menu Planning & Shopping Lists – Organised by snacks, main food, fruit, sweets, and drinks
- Auto-Calculating Shopping List – Quantities adjust based on number of children
- To-Do List by Timeline – Weeks before, days before, and on the day
- Budget Tracker – Keep an eye on estimated and actual costs
- Gift Tracker – Keep track of gifts and thank yous
This planner works well for all kinds of kids parties, including:
- Birthday parties (like unicorn or themed parties)
- Backyard or home celebrations
- Small family kids gatherings
- School holiday or weekend parties
- Simple low-stress kids events
- Any occasion where you want things organised and easy
Get Your Free Kids Party Planner
👉 Download: Free Kids party Planner
After clicking “Make a copy,” the template will be saved to your Google Drive. You can edit it and adjust it for your own party.
Prefer to work offline? Go to:
File → Download → Microsoft Excel (.xlsx)
🎁 Grab the template, make it your own, and take the stress out of party planning — simple tools make it all much easier.
— ♡ Janet
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